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Evidence Guide: BSBRKG605 - Determine records requirements to document a function

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBRKG605 - Determine records requirements to document a function

What evidence can you provide to prove your understanding of each of the following citeria?

Locate the function in its organisational and regulatory context

  1. Identify, review and document regulatory framework for a business function
  2. Establish and document organisation’s accountability requirements for the function
  3. Establish business processes associated with the function from existing documentation
Identify, review and document regulatory framework for a business function

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and document organisation’s accountability requirements for the function

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish business processes associated with the function from existing documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review existing recordkeeping practices for the function

  1. Review existing records generated by the function to identify essential contents, examine the patterns of use, and identify any new developments in processes or regulatory requirements
  2. Identify and document risks and liabilities specific to the function from organisation’s risk analysis and litigation history
  3. Consult users who carry out the function and create and use records to identify their assessment of the adequacy of existing records
  4. Analyse review findings to identify existing and new elements required in the records and document these
Review existing records generated by the function to identify essential contents, examine the patterns of use, and identify any new developments in processes or regulatory requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document risks and liabilities specific to the function from organisation’s risk analysis and litigation history

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult users who carry out the function and create and use records to identify their assessment of the adequacy of existing records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse review findings to identify existing and new elements required in the records and document these

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document the function’s record requirements

  1. Determine requirements for evidence in relation to the function’s performance, accountabilities and risk analysis, and analyse patterns of records usage
  2. Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system
  3. Document criteria for identifying business transactions and procedures for applying the criteria
  4. Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records
  5. Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles
  6. Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users
Determine requirements for evidence in relation to the function’s performance, accountabilities and risk analysis, and analyse patterns of records usage

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document criteria for identifying business transactions and procedures for applying the criteria

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document the function’s record requirements

  1. Determine requirements for evidence in relation to the function’s performance, accountabilities and risk analysis, and analyse patterns of records usage
  2. Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system
  3. Document criteria for identifying business transactions and procedures for applying the criteria
  4. Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records
  5. Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles
  6. Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users
Determine requirements for evidence in relation to the function’s performance, accountabilities and risk analysis, and analyse patterns of records usage

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document criteria for identifying business transactions and procedures for applying the criteria

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Locate the function in its organisational and regulatory context

1.1 Identify, review and document regulatory framework for a business function

1.2 Establish and document organisation’s accountability requirements for the function

1.3 Establish business processes associated with the function from existing documentation

2. Review existing recordkeeping practices for the function

2.1 Review existing records generated by the function to identify essential contents, examine the patterns of use, and identify any new developments in processes or regulatory requirements

2.2 Identify and document risks and liabilities specific to the function from organisation’s risk analysis and litigation history

2.3 Consult users who carry out the function and create and use records to identify their assessment of the adequacy of existing records

2.4 Analyse review findings to identify existing and new elements required in the records and document these

3. Document the function’s record requirements

3.1 Determine requirements for evidence in relation to the function’s performance, accountabilities and risk analysis, and analyse patterns of records usage

3.2 Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system

3.3 Document criteria for identifying business transactions and procedures for applying the criteria

3.4 Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records

3.5 Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles

3.6 Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Locate the function in its organisational and regulatory context

1.1 Identify, review and document regulatory framework for a business function

1.2 Establish and document organisation’s accountability requirements for the function

1.3 Establish business processes associated with the function from existing documentation

2. Review existing recordkeeping practices for the function

2.1 Review existing records generated by the function to identify essential contents, examine the patterns of use, and identify any new developments in processes or regulatory requirements

2.2 Identify and document risks and liabilities specific to the function from organisation’s risk analysis and litigation history

2.3 Consult users who carry out the function and create and use records to identify their assessment of the adequacy of existing records

2.4 Analyse review findings to identify existing and new elements required in the records and document these

3. Document the function’s record requirements

3.1 Determine requirements for evidence in relation to the function’s performance, accountabilities and risk analysis, and analyse patterns of records usage

3.2 Analyse requirements for evidence to identify all the business transactions of the function that need to be documented in the business or records system

3.3 Document criteria for identifying business transactions and procedures for applying the criteria

3.4 Determine content and structure of the records in all business transactions from the business processes, standards applicable to those processes, and review of existing records

3.5 Specify document structure and metadata for controlling the records of the business transactions, in accordance with external or organisational standards and organisational styles

3.6 Prepare and document procedures for capturing the documents, attaching metadata as required and managing the records to instruct users